Complainant Juanito Agulan, Jr. and his son Ian Agulan were separately charged with violation of P.D. 1866 (Illegal Possession of Firearms) as amended, before the MCTC-General M. Natividad-Llanera, Nueva Ecija then presided by respondent Judge Octavio A. Fernandez. 1 Upon preliminary investigation docketed as Criminal Cases Nos. 168-L and 169-L and a finding of probable cause, respondent Judge issued warrants of arrest and recommended bail in the amount of P120,000.00 for each of the accused. Before the warrants could be served, the police prosecutor interceded in behalf of the herein complainant and requested respondent Judge to defer the execution of the warrants and allow the accused to put up a cash bail bond in the reduced amount of P36,000.00 each. Respondent Judge acceded to the request and accepted the amount of P72,000.00 as cash bail bond for both accused. Respondent Judge recalled the warrants of arrest and ordered the release of the accused from custody in his Order dated March 25, 1999. 2

In a letter-complaint dated September 29, 1999 addressed to the Chief Justice, herein complainant stated that Teresita Esteban, the Clerk of Court of the MCTC, Natividad-Llanera, Nueva Ecija issued a Certification dated September 22, 1999, to the effect that she did not issue any receipt regarding the cash bonds for the reason both the accused "did not file their cash bonds to the undersigned." 3 Complainant intimated that respondent Judge did not deposit the cash he accepted and had misappropriated it, and requested that an investigation be made on this matter.chanrob1es virtua1 1aw 1ibrary

Asked to comment by the Court Administrator on the above mentioned letter-complaint, respondent Judge, in his Letter-Comment dated March 7, 2000, admitted having accepted the cash bail bond in the amount of P72,000.00 but vehemently denied the charge of misappropriation. He claimed that he accepted the cash bonds because it was already night time and the Municipal Treasurer’s Office was already closed and that he acted out of compassion in accepting the cash bonds.

It appears that Judge Fernandez was designated as acting Presiding Judge of MCTC, Bansalan, Magsaysay, Davao Del Sur on August 27, 1999, and Judge Efren Mallare took over as acting Presiding Judge of MCTC-Gen. Natividad-Llanera, Nueva Ecija. In an Order dated April 26, 2000, the criminal cases against herein complainant and his son were dismissed by Judge Mallare.

In a letter dated May 9, 2000 addressed to the Court Administrator, herein complainant stated that respondent Judge had fully restituted the amount of P72,000.00, P36,000.00 in cash and P36,000.00 in personal check, and that he is withdrawing his administrative complaint against respondent Judge.

The case was referred to the Office of the Court Administrator for Investigation, Report and Recommendation. (Ret.) Justice Narciso Atienza, consultant in the Office of the Court Administrator, conducted a hearing and submitted his Report. He stated that Rule 114 specifically mentions the persons with whom a cash bail bond may be deposited namely: the collector of internal revenue, or the provincial, city or municipal treasurer, and that a judge is not one of those mentioned therein and he should not have accepted the money deposited. Moreover, the order of release issued by respondent judge did not comply with the Rules. The report stated:jgc:chanrobles.com.ph

"The order of release issued by the respondent is illegal for the requirements of Section 11, Rule 114 of the Rules on Criminal Procedure, as amended, was not complied with particularly the submission of the proper certificate of deposit issued by any of the persons authorized by law to accept cash bail bond, and the written undertaking showing compliance with Section 2 of Rule 114. The order is neither a certificate of proper deposit nor a written undertaking as required by law. The respondent did not even require the accused to submit photographs showing the face, left and right profiles.

Respondent testified that he was not able to deposit the cash bail bonds posted by the accused with the municipal treasurer because the treasurer was not in his office when he went there. This is a lame excuse because, assuming that the Municipal treasurer was not in his office when the respondent went there, if he really did, certainly there must be other personnel in the office of the municipal treasurer who could accept the cash bail bonds and issue the corresponding receipt. If respondent had no time going back to the office of the municipal treasurer, he should have turned over the money to the Clerk of Court and order her deposit the same to any of the government officials mentioned in the law.chanrob1es virtua1 1aw 1ibrary

After Criminal Cases Nos. 168-L and 169-L were dismissed sometime in February, 2000, complainant’s counsel filed a motion for the release of the cash bail bonds. The Clerk of Court was not able to release the money because it was in the possession of the respondent who was then at his station in MCTC Bansalan-Magsaysay, Davao del Sur. The money was released only on May 9, 2000, after respondent issued an order dated April 26, 2000, ordering the Clerk of Court to release the money which came from him, P36,000.00 of which was in cash and P36,000.00 was in respondent’s personal check.

Seventy Two Thousand Pesos (P72,000.00) in cash was received by the respondent as cash bail bonds from the complainant. What was released to complainant, however, was P36,000.00 cash and 36,000.00 in check which is a clear proof that money posted as cash bail bonds was used by the Respondent. The allegation of the respondent that the office of the Municipal Treasurer refused to issue receipt in view of on going reorganization in the office is a devious excuse to keep the posted cash bail bonds in his possession. Respondent’s action placed his integrity in serious doubt."cralaw virtua1aw library

The Investigating Justice recommends that respondent Judge be penalized with a fine of P2,000.00. The Court Administrator recommended approval of the Report.

We find the recommendation of the Court Administrator well-taken, but resolve to increase the penalty.

At the hearing of this administrative case, herein complainant testified that he was detained at the time hi gave the amount of P72,000.00 to respondent Judge at around 2:00 P.M. and that the latter gave him the Order of Release while in custody. 4 He further testified that he was not given a receipt by respondent Judge who told him that the clerk of court would issue a receipt; 5 and that when he posted the cash bail bond, it was "all in cash", but when the said amount was returned to him, P36,000.00 was in the form of check and P36,000.00 was in the form of cash. 6

Respondent Judge, on the other hand, testified that he received the amount of P72,000.00 at around 9:00 P.M. and placed the money in a safety deposit box in his own office; that from March 1999 when the cash bail bond was deposited until August 26 or 29, 1999 when he was detailed in Davao, he did not give the money to the clerk of court; that he was supposed to deposit the money with the municipal treasurer but since the latter was out at the time, he informed the clerk of court that the amount was deposited with him (respondent); that he was not able to deposit the money with the municipal treasurer because the latter was on leave and the assistant treasurer informed him that they could not issue any receipt until such time that the reorganization of the treasurer’s office would be completed; hence respondent Judge instead issued a certificate of deposit and attached it to the records of the case. 7

The rules specify the persons with whom a cash bail bond may be deposited namely: the collector of internal revenue, or the provincial, city or municipal treasurer. Section 14 8 of Rule 114 of the Revised Rules of Criminal Procedure (effective December 1, 2000) provides:jgc:chanrobles.com.ph

"SECTION 14. Deposit of Cash as Bail. — The accused or any person acting in his behalf may deposit in cash with the nearest collector of internal revenue or provincial, city or municipal treasurer the amount of bail fixed by the court, or recommended by the prosecutor who investigated or filed the case. Upon submission of a proper certificate of deposit and of a written undertaking showing compliance with the requirements of section 2 of this Rule, the accused shall be discharged from custody. The money deposited shall be considered as bail and applied to the payment of fine and costs while the excess, if any, shall be returned to the accused or to whoever made the deposit." (Emphasis supplied).chanrob1es virtua1 1aw 1ibrary

A judge is not one of those authorized to receive the deposit of cash as bail, nor should such cash be kept in the office of the judge.

Respondent Judge’s explanation that he was not able to deposit the cash bail bond with the municipal treasurer because the latter was not in his office when he went there, is a lame excuse. As correctly pointed out by the Investigating Justice, even assuming that the municipal treasurer was not in his office when respondent Judge went there, certainly there would be other personnel authorized to receive and accept the cash bail bond and issue the corresponding receipt. If respondent Judge did not have the time to go back to the municipal treasurer’s office, he could have directed his clerk of court to deposit the same with any of the government officials mentioned in the rules.

The proper procedure in the handling of cash submitted or given to the municipal court as bail bond is for the court to formally direct the clerk of court to officially receive the cash and to immediately deposit it with the municipal treasurer’s office. The transaction must not only be properly receipted for but should also appear in the records of the case. 9

Clearly, respondent Judge disregarded the rules on the posting of bail. The alleged plea by the accused not to be incarcerated since it was already night time is not a valid reason for respondent Judge’s acceptance of the cash and depositing it in the office instead of with the officials named in the Rules. He violated the rules by receiving the money and by keeping the cash bond in the safety deposit box in his office to await the final outcome of the case. 10

As it turned out, when the amount of P72,000.00 which was admittedly received and accepted by respondent Judge in March 1999 was returned and released on May 9, 2000, upon motion of herein complainant in view of the dismissal of the criminal cases against the latter, but the amount returned consisted of P36,000.00 in the form of a personal check of respondent Judge and P36,000.00 in cash. There was no credible explanation as to why respondent Judge issued his personal check for the P36,000.00 when the entire amount of P72,000.00 was supposed to be deposited in the office vault by his own account. Respondent Judge testified:jgc:chanrobles.com.ph

"JUSTICE ATIENZA:chanrob1es virtual 1aw library

Now, from March of 1999 up to the date that you were detailed to Davao why did you not give the money to the Clerk of Court?

WITNESS:chanrob1es virtual 1aw library

What happened, Your Honor, was that the Clerk of Court. . . I was supposed to give the money to the municipal treasurer because that was the provision of the revised rules that the money deposited must be with the municipal treasurer but since the municipal/provincial treasurer was out at that time I informed the Clerk of Court that the amount was already deposited to me and she said that since the amount was there and the order of release was already made, well she would not receive the money and so she did not issue any receipt but with an understanding that anytime the case will be disposed of we will just follow the rules of court that we will release the amount after the final outcome of the case.

JUSTICE ATIENZA:chanrob1es virtual 1aw library

Judge, according to the complainant here the P36,000.00 was in cash and the P36,000.00 was in check, now why did you issue the check when the money was intact in the vault where you placed it?

WITNESS:chanrob1es virtual 1aw library

Well, what happened, Your Honor, when I was already in Davao City and they informed me about the fact that there was a finality of the judgment, since the complainant was also a friend of mine just to be sure that hell be receiving the amount and there will be no more question because he needs it, I told my spouse and I myself decided that I will put up my own personal check because I am maintaining a personal check.chanrob1es virtua1 1aw 1ibrary

JUSTICE ATIENZA:chanrob1es virtual 1aw library

How about the cash, the P36,000.00 in cash which represented the check?

WITNESS:chanrob1es virtual 1aw library

This is what happened, Your Honor, last week of August of 1999 when I was leaving for Davao City because of an Administrative Order my Clerk of Court received an amount from our collection in the office and exactly I left the amount of more than P300,000.00 to the Clerk of Court and so I also at that time received a commission of about P250,000.00 from the sale of a little property of ours in Davao City, I received it because of the conclusion of the sale, so I told my clerk of court that that amount of P300,000.00 will be returned in their possession and she was thinking probably that there will be any question about the return of this amount because my detail in Davao was temporary, so I told her she was giving me some amount for some extra expenses. I told them I will not need any amount because I received on or about that time a commission of about P250,000.00 from the sale of our family property in Davao.

JUSTICE ATIENZA:chanrob1es virtual 1aw library

Yes, but my question to you is, what happened to the P36,000.00 in cash which was replaced by the check?

WITNESS:chanrob1es virtual 1aw library

It was there, I left it with the Office, Your Honor.

JUSTICE ATIENZA:chanrob1es virtual 1aw library

After issuing a check did you get the P36,000.00?

WITNESS:chanrob1es virtual 1aw library

I did not.

JUSTICE ATIENZA:chanrob1es virtual 1aw library

Where is the money now, still there? The P36,000.00 which was represented by the check?

WITNESS:chanrob1es virtual 1aw library

It was already in replacement of the check, Your Honor.

JUSTICE ATIENZA:chanrob1es virtual 1aw library

So, you got the P36,000.00 and replaced it with the check?

WITNESS:chanrob1es virtual 1aw library

That is what happened, Your Honor.

JUSTICE ATIENZA:chanrob1es virtual 1aw library

Now, according to you, you were not able to deposit it with the treasurer because the treasurer was not available, was the treasurer on leave?cralaw : red

WITNESS:chanrob1es virtual 1aw library

Yes, Your Honor.

JUSTICE ATIENZA:chanrob1es virtual 1aw library

For how long?

WITNESS:chanrob1es virtual 1aw library

That time if I could remember it right I think the complainant will also confirm it, the treasurer’s office was some sort of a re-organization and so I went to the Asst. Treasurer and one of the employees of the treasurer by the name of Grace Abiog informed me that in the meantime they could not also issue any receipt until such time that the reorganization of the Treasurer’s office will be completed, so I issued a certificate of deposit and attached it in the records of this case which is also one of my intention, Your Honor, just to be sure that there is an acknowledgment of my office of the deposit of the amount.

JUSTICE ATIENZA:chanrob1es virtual 1aw library

This is the certificate of deposit which you are referring to?

WITNESS:chanrob1es virtual 1aw library

Yes, Your Honor.

JUSTICE ATIENZA:chanrob1es virtual 1aw library

To the effect that you received the amount of P72,000.00 cash?

WITNESS:chanrob1es virtual 1aw library

Yes, Your Honor.

JUSTICE ATIENZA:chanrob1es virtual 1aw library

As the bail bonds for the Agulans?

JUSTICE ATIENZA:chanrob1es virtual 1aw library

Yes, Your Honor."cralaw virtua1aw library

Indeed, as observed by the investigating justice, respondent’s failure to comply with the rules regarding the procedure for acceptance and disposition of cash bail bonds "placed his integrity in serious doubt," particularly when he replaced part of the cash bond with his personal check without any acceptable explanation.

The penalty of fine in the amount of P2,000.00 recommended by the Investigating Justice and approved by the Court of Administrator is too light considering the seriousness of the infraction committed by respondent Judge. A fine in the amount of P5,000.00 is reasonable.

Time and again this Court has ruled that it is the duty of a member of the bench to avoid any impression of impropriety to protect the image and integrity of the Judiciary. 11 A judge’s official conduct should be free from any appearance of impropriety. He must not act in a way that would cast suspicion in order to preserve the faith in the administration of justice. 12 In the case of public servants who are in the judiciary, their conduct and behavior, from the presiding judge to the lowliest clerk, must not only be characterized by propriety and decorum but above all else, must be above suspicion. 13

Finally, the mere fact that herein complainant sent a letter requesting for the withdrawal of the instant administrative case does not warrant the dismissal thereof. Desistance made by complainant is of no moment. Settled is the rule that in administrative cases of this nature, the Court may proceed with its investigation and mete the appropriate penalty against erring officers of the court. 14 Administrative actions cannot be made to depend upon the will of every complainant who may, for one reason or another, condone a detestable act. This Court does not, as a matter of course, dismiss administrative cases against members of the bench on account of withdrawal of charges. 15

WHEREFORE, respondent Judge Octavio A. Fernandez is hereby FINED in the amount of Five Thousand (P5,000.00) Pesos, with a warning that a repetition of the same or similar act shall be dealt with more severely by this Court.cralaw : red

SO ORDERED.

Melo, Vitug, Panganiban, and Sandoval-Gutierrez, JJ., concur.

Endnotes:

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1. Presently, Acting Presiding Judge of the MCTC-Bansalan-Magsaysay, Davao del Sur.

2. Annex "B", Rollo.

3. Annex "A", Rollo.

4. pp. 3-4, TSN, November 22, 2000.

5. p. 7, ibid.

6. p. 11, ibid.

7. pp. 18-21, ibid.

8. Section 14, Rule 114 as amended by SC Administrative Circular No. 12-94 (which took effect on October 1, 1994) provides: "SEC. 14. Deposit of Cash as Bail. — The accused or any person acting in his behalf may deposit in cash with the nearest collector of internal revenue or provincial, city or municipal treasurer the amount of bail fixed by the court, or recommended by the prosecutor who investigated or filed the case and upon submission of a proper certificate of deposit and of a written undertaking showing compliance with the requirements of Section 2 hereof, the accused shall be discharged from custody. Money deposited shall be considered as bail and applied to the payment of fine and costs while the excess, if any, shall be returned to the accused or to whoever made the deposit."cralaw virtua1aw library

9. Daag v. Serrano, 118 SCRA 381.

10. p. 19, TSN, November 22, 2000.

11. Galang v. Santos, 307 SCRA 582; Lorena v. Encomienda, 302 SCRA 632.

12. Office of the Court Administrator v. De Guzman, Jr., 267 SCRA 291.

13. Lacuata v. Bautista, 235 SCRA 290.

14. Cabilao v. Sardido, 246 SCRA 94; Marcelino v. Singson, Jr., 243 SCRA 685.

15. Sandoval v. Manalo, 260 SCRA 611.