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A.M. No. 05-4-213-RTC - REPORT ON THE JUDICIAL AUDIT ETC.

A.M. No. 05-4-213-RTC - REPORT ON THE JUDICIAL AUDIT ETC.

PHILIPPINE SUPREME COURT DECISIONS

SECOND DIVISION

[A.M. NO. 05-4-213-RTC : March 6, 2006]

Report on the Judicial Audit Conducted in the Regional Trial Court, Branch 55, Himamaylan City, Negros Occidental

R E S O L U T I O N

GARCIA, J.:

In anticipation of the compulsory retirement on November 1, 2004 of Judge Jose Y. Aguirre, Jr., then the presiding judge of the Regional Trial Court (RTC), Branch 55, Himamaylan, Negros Occidental, a judicial audit and physical inventory of the cases in said court were made on August 2-3, 2004 by an audit team formed by the Court Management Office, Office of the Court Administrator (OCA), Supreme Court.1 As of the date of audit, the team found that RTC, Branch 55, has a total caseload of 269 cases, of which 190 are criminal and 79 civil. The status of the cases, their nature and number are as follows:

CASE STATUSCRIMINAL CASESCIVIL CASESTOTAL
I. Case Submitted for Decision257
II. Case with Pending Motion/Incidents for Resolution1910
III. For Issuance of Warrant of Arrest/Summons40343
IV. For Arraignment8 - - - 8
V. For Pre-Trial Conference13821
VI. On Trial11719136
VII. Suspended Proceedings336
VIII. For Compliance31518
IX. Cases with No further Action11516
X. Archived2 - - - 2
XI. Cases where PJ Inhibited himself from hearing the case - - - 22
TOTAL19079269

The team's audit Report2 disclosed a more thorough and detailed inventory of Judge Aguirre's caseload, as follows:

I. Cases Submitted For Decision:

CASE NO.TITLEDATE SUBMITTED FOR DECISIONDUE DATE OF SUBMISSIONREMARKS
Criminal Case
1230F. Madalag7-20-0310-18-03Beyond
1152V. Arapoc v. N. Barcenilla12-04-033-03-04Beyond
Civil Case
894Tabitha Liongzon v. Sps. Gayoso7-19-0410-18-04Within
899H. Genosa v. G. Titong4-30-047-29-04Beyond
888A. Arroyo v. J. Marie Javellana06-07-049-05-04Within
900A. Genosa v. R. Sevilla04-30-047-29-04Beyond
(Appealed Case)
877A. Garanganao v. Sps. Arac02-05-045-05-04Beyond
(Appealed Case)

II. Cases With Pending Motions/Incidents For Resolution:

CASE NO.TITLEDATE SUBMITTED FOR RESOLUTIONPENDING MOTIONREMARKS
Criminal Case
1634

A. Secapuri

07-07-04Motion for Preliminary InvestigationWithin

Civil Case

921Linda Sailo, et al. v. Ma. Socorro Tuvilla07-23-04Motion to DismissWithin
902Concepcion Ledesma v. Sps. Lima07-23-04Omnibus Motion-entry of appearanceWithin
SP 51
SP 105
Intestate of R. Angodong, Jr. v. Ana Matibonez08-02-04Motion to approve sale of intestate propertyWithin
866C. Mapagay v. A Secoral03-29-04Motion for reconsideration of the Decision rendered on 12-17-03Beyond
886Sps. Chiong v. Sps. Lagtapon05-07-04Motion to declare defendant in default Motion to Expunge Answer from the Record and suspend the running of the period to reply and to answer counterclaimWithin
847E. Aragon v. A Ordaniel01-30-04Motion for reconsideration of the DecisionBeyond
852P. Yulo v. R. Cainap03-25-04Motion for reconsideration of the DecisionBeyond
SP 242Intestate Estate of the Late Miguel Gatuslao and Espectacion Gatuslao11-28-03Motion for authority to sellBeyond

III. Cases With No Further Action For A Considerable Length Of Time

CASE NO.TITLEDATE OF LAST COURT ACTIONACTION TAKEN
Criminal Case
1556F. Gamosa10-08-03

For reinvestigation
(accused is a detention prisoner)

Civil Case
873Feliza Arroz v. Zaldy Arros11-10-03

Government prosecutor to conduct investigation and submit report to determine that no collusion exists between parties

830Mary Ann Medel v. Leonardo Medel03-04-03

AFP directed to release monthly pension to respondent

917Michael Tumado v. Daryle Tumado05-19-04

Deputized government prosecutor directed to conduct an investigation and submit a report to determine that no collusion exist between the parties

883M. Gatuslao v. Paul Ramos2-10-04

Parties to make peace with one another and directed to formally submit their withdrawal of complaint and counterclaim, respectively

SP 294In the Matter of Probate of Will of Delfina Tabalac Tortosa and Simplicio Tortosa07-30-03

Petitioner manifested that probate of will has already been allowed in its Order of 2-28-02 - Revival of case sufficient

SP 323Petition for Guardianship of Minor Kirk Alvin Genosa07-08-03

Judicial guardian directed to account for the proceeds of the sale and to submit report within 30 days. No compliance as of audit

SP 243Petition for Declare Absence and Administration of Properties of Letecia Gatuslao07-11-00

Administrator to render an accounting as to the proper disposal of proceeds of - portion of subject property. No compliance as of audit

SP 235Intestate Estate of Remegio Limsiaco12-04-00

Letters of Administration issued. Appointed Special Administrator took his oath of office

SP 125Intestate Estate of the Late Milagros Ramos12-19-02

Motion for authority to withdraw deposit and sell Land Bank Bonds granted. Administrator to submit report as to disposition. No compliance

SP 88Intestate Estate of the Late Amalia Nava04-04-03

Motion for authority to have lots surveyed by movant granted. Movant to engage the services of a Geodetic Engineer

SP 90Intestate Estate of the Late Abraham Mangente03-19-04

Motion for authority to secure loan and approval of loan contract granted. Administratrix to submit report as to proper disposal. No compliance as of audit

SP 126

In the Matter of the Guardianship of Incompetent Andrea Ramos

12-19-02

Motion for authority to withdraw deposit and sell Land Bank Bonds granted. Judicial Guardian directed to submit a report as to the proper disposition of the withdrawn deposit and proceeds from the sale. No compliance as of audit

SP 108

Intestate Estate of the Late Jose Montero

03-13-01

Motion to sell properties of estate granted. Special Administratrix directed to submit pertinent documents for approval and report on the proper disposition of the proceeds

ςηαñrοblεš  Î½Î¹r†υαl  lαω  lιbrαrÿSP 8

Lourdes Mesa

05-23-00

Motion for authority to sell property of estate granted. Administratrix directed to submit a report on its proper disposal within 30 days. No compliance as of audit

794

Intestate Estate of the Deceased Sps. Dioscoro and Emperatriz Rubin v. Heirs of Feliciano Rubin

06-17-02

Petitioner given 5 days to comment on the motion for inhibition. No compliance

On receipt of the same Report, Senior Deputy Court Administrator Zenaida N. Elepaño issued a Memorandum3 dated September 2, 2004 directing Judge Aguirre, Jr. to:

a) EXPLAIN the causes of the delay in deciding the following cases within the mandatory period to decide, to wit: Criminal Case Nos. 1230, 1152 and Civil Case Nos. 899, 900 and 877; DECIDE the same within 30 days from notice and submit to the Court copies of the decisions.

b) INFORM the Court whether the following cases submitted for decision but still within the mandatory period to decide at the time of audit, have already been decided, namely: Civil Case Nos. 894 and 888 and submit copies of the decision.

c) EXPLAIN the causes of the delay in resolving within the mandatory period the pending incidents/motions in the following cases, to wit: Civil Case Nos. 847, 852 and SP 242; RESOLVE the same within 15 days from notice and submit copies of the Orders.

d) INFORM the Court whether the pending motions/incidents in following cases but still within the mandatory period to resolve, have already been resolved, namely: Criminal Case No. 1634 and Civil Case Nos. 921, 902, 886, SP 51 and SP 105 and submit to the Court copies of the Orders.

e) EXPLAIN why the following cases have not been acted upon for a considerable length of time, to wit: Criminal Case No. 1556 and Civil Case Nos. 873, 830, 917, 883, 794, SP 294, SP 323, SP 243, SP 235, SP 125, SP 88, SP 90, SP 126, SP 108 and SP 8; IMMEDIATELY act on the said cases and submit to the Court copies of the action taken thereon.

f) STRICTLY COMPLY with OCA Circular No. 12-2002 as amended by OCA Circular No. 28-2003 by submitting to the Court the Minutes of the Judicial Service Team Meeting.

In compliance with the above, Judge Aguirre submitted his explanations, one dated September 29, 20044 and the other dated October 29, 2004.5 Admittedly, out of the eight (8) cases not yet decided beyond the period prescribed by law, only seven (7) cases were resolved. Respondent judge blamed the parties' non-submission of memoranda for his failure to decide the said cases within the 90-day period therefor. He explained that Civil Case No. 899 was not decided on time, because of plaintiff-appellee's manifestation therein that he will file a memorandum which was not yet filed at the time of audit. As to paragraphs (b) and (d), he immediately took appropriate action and decided the six (6) cases listed in the said paragraphs. As directed, he also submitted the copies of the minutes of the meeting of the judicial service team for the months of January to August 2004 and the Court Performance Inventories and Court Action Plans for the months of March and June 2004.6 Judge Aguirre also gave the following explanations and/or actions taken in the following cases:

CASE NO.EXPLANATION/ACTION TAKEN

Criminal Case

1556

Case still under reinvestigation by the City Prosecutor

Civil Case

873

Archived per order dated August 31, 2004

830

This is a case for support, hence a continuing proceeding

917

Summons unserved. Petitioner manifested that he will file a motion for issuance of alias summons.

883
ςηαñrοblεš  Î½Î¹r†υαl  lαω  lιbrαrÿ

Dismissed per order dated August 16, 2004

794

Held in abeyance pending receipt of the Court of Appeals' resolution on the respondent's petition for certiorari and of the Office of the Court Administrator's order on the order of inhibition of the undersigned in SP No. 28 involving the same parties. Contempt case shall be heard by the Hon. Henry Arles, APJ appointed by the Supreme Court to hear SP No. 28.

SP No. 294

Petition for probate of wills was allowed per certification of allowance of wills dated Feb. 28, 2002. Revival of case is sufficient since the 2 testators are still alive. Probate of wills proceedings is continuing. Archived on October 5, 2004.

SP No. 323

Petition for appointment as guardian was granted per order dated June 4, 2003. Guardianship proceeding is continuing. Archived on October 5, 2004.

SP No. 243

Petition for declaration of absence of Leticia Gatuslao and appointment of regular administrator was granted per order dated April 10, 2004. Administrator of property proceeding is continuing. Archived on October 5, 2004.

SP No. 235

Petition for appointment as administratrix was granted on September 21, 2000. Intestate proceeding is continuing. Archived on October 5, 2004.

SP No. 125

Petition for appointment as administrator was granted on October 4, 1996. Intestate proceedings is continuing. Archived on October 5, 2004.

SP No. 88

Petition for appointment as special administrator was granted on January 3, 1997. Intestate proceeding is continuing. Archived on October 14, 2004

SP No. 90

Petition for appointment as administrator was granted on October 19, 1993. Intestate proceeding is continuing. Archived on October 4, 2004.

SP No. 126

Petition for appointment as guardian was granted on October 4, 1996. Guardianship proceeding is continuing. Archived on October 6, 2004.

SP No. 108

Petition for appointment as special administratrix was granted on July 18, 1996. Intestate proceeding is continuing. Archived on October 6, 2004.

SP No. 8

Petition for appointment as special administratrix was granted on January 19, 1995. Intestate proceeding is continuing. Archived on October 10. 2004.

Judge Aguirre, Jr. likewise justified his failure to decide and/or resolve/take further action on some cases on account of his court's heavy caseload it being a heinous crimes court and that some cases involve difficult and intricate issues which need further study before rendering his decisions thereon.

Finding Judge Aguirre's explanations unsatisfactory, the OCA on April 4, 2005, recommended to the Court that the audit team's report be docketed as a regular administrative matter against Judge Aguirre, Jr. for gross inefficiency and that he be fined in the amount of P20,000.00, to be deducted from his retirement benefits.

After a careful evaluation of the records, the Court agrees with the finding of the OCA that Judge Aguirre, Jr.'s explanations for his failure to act promptly and decide the eight (8) cases7 within the time prescribed by law are insufficient.

Section 15 (1), Article VIII, of the Constitution provides:

SEC. 15. (1) All cases or matters filed after the effectivity of this Constitution must be decided or resolved within twenty-four months from date of submission for the Supreme Court, and, unless reduced by the Supreme Court, twelve months for all lower collegiate courts, and three months for all other lower courts.

To implement the foregoing constitutional mandate, Rule 1.02, Canon 1 and Rule 3.05, Canon 3 of the Code of Judicial Conduct respectively provide:

Rule 1.02. - A judge should administer justice impartially and without delay.

Rule 3.05. - A judge shall dispose of the court's business promptly and decide cases within the required periods.

Respondent judge cannot justify his delay in deciding the aforementioned eight (8)8 cases on the excuse that he was still awaiting the parties' memoranda. The Court issued Administrative Circular No. 28 on July 3, 1989 to make clear to all judges that a case is considered submitted for decision upon the admission of the parties' evidence at the termination of the trial. However, should the court require or allow the submission of memoranda, the case is considered submitted for decision upon the filing of the last memorandum or the expiration of the period therefor, whichever is earlier, and while a court may grant an extension of time to file memorandum, it cannot extend the ninety-day (90) period within which to decide. In Salvador v. Salamanca,9 this Court held:

...judges should decide cases even if the parties failed to submit memoranda within the given periods. Non-submission of memoranda is not a justification for failure to decide cases. The filing of memoranda is not a part of the trial nor is the memorandum itself an essential, much less indispensable pleading before a case may be submitted for decision. As it is merely intended to aid the court in the rendition of the decision in accordance with law and evidence - which even in its absence the court can do on the basis of the judge's personal notes and the records of the case - non-submission thereof has invariably been considered a waiver of the privilege.

Judge Aguirre, Jr. would rely on his court's heavy caseload it being a heinous crimes court to justify the delay in the disposition of cases in his sala. The Court reiterates that judges, when burdened with heavy caseloads which prevent them from disposing their cases within the reglementary period, may ask for additional time. Here, Judge Aguirre never asked for additional time. The presumption then is that he is not burdened with caseloads.

The Court has consistently impressed upon judges the need to decide cases promptly and expeditiously, on the principle that justice delayed is justice denied. Delay in the disposition of cases erodes the faith and confidence of the people in the judiciary, lowers its standards and brings it into disrepute. Hence, judges are enjoined to decide cases with dispatch. Their failure to do so constitutes gross inefficiency and warrants the imposition of administrative sanction on them.10

The Court adopts the recommendation of the OCA to impose a fine of P20,000.00 on the respondent judge.

Under Rule 140, as amended by A.M. No. 01-8-10-SC dated 11 September 2001, undue delay in rendering a decision or order is categorized as less serious charge with the following sanctions: (a) suspension from office without salary and other benefits for not less than one (1) nor more than three (3) months; or (b) a fine of more than P10,000.00 but not exceeding P20,000.00.

The Court notes that this is not the first time that an administrative case was filed against Judge Aguirre, Jr. for delay in deciding a case. In Administrative Case No. RTJ-01-1624 (Request For Assistance Relative To Special Proceedings No. 28 Pending At Regional Trial Court Of Himamaylan, Negros Occidental, Branch 55, Presided By Judge Jose Y. Aguirre, Jr.) promulgated on March 26, 2001, Judge Aguirre, Jr. was fined by the Court in the amount of P2,000.00 for failure to timely resolve two pending incidents in Special Proceedings No. 28 then pending before his court.

WHEREFORE, Judge Jose Y. AGUIRRE, JR. is found administratively liable for GROSS INEFFICIENCY for delay in the disposition of cases and is hereby FINED in the amount of Twenty Thousand Pesos (P20,000.00), which amount shall be deducted from whatever retirement benefits due him. Let copy of this resolution be FORWARDED to the Office of the Court Administrator so that the remaining benefits due the respondent judge are promptly released, unless there exists another lawful cause for withholding the same.

SO ORDERED.

Endnotes:


1 Rollo, pp. 8-14.

2 Rollo, pp. 8-12.

3 Rollo, pp. 15-16.

4 Rollo, pp. 68-72.

5 Rollo, pp. 17-18.

6 Rollo, pp. 121-135.

7 1. Criminal Case No. 1230.

2. Criminal Case No. 1152.

3. Civil Case No. 899.

4. Civil Case No. 900.

5. Civil Case No. 877.

6. Civil Case No. 847.

7. Civil Case No. 852.

8. SP 242.

8 See Footnote #7.

9 144 SCRA 276 (1986), cited in Guillas v. Muñez, 363 SCRA 701 (2001).

10 Monfort Hermanos Agricultural Development Corporation v. Judge Rolando V. Ramirez, 355 SCRA 477 (2001).

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