A.M. No. 08-3-73-MeTC - Re: Report on the Judicial Audit Conducted at the Metropolitan Trial Court, Branch 55, Malabon City
SECOND DIVISION
[A.M. NO. 08-3-73-MeTC : July 31, 2009]
Re: Report on the Judicial Audit Conducted at the Metropolitan Trial Court, Branch 55, Malabon City.
D E C I S I O N
QUISUMBING, J.:
From July 12 to 19, 2007, the audit team of the Office of the Court Administrator (OCA) conducted a judicial audit and physical inventory of cases pending before Branch 55 of the Metropolitan Trial Court (MeTC) of Malabon City in light of the compulsory retirement of its presiding judge, the Honorable Judge Francisco S. Lindo, on July 24, 2007.
The OCA reported in its Memorandum1 dated March 17, 2008 that the sala of Judge Lindo has a total caseload of 2,052 cases, consisting of 1,970 criminal and 82 civil cases. They are classified as follows:
STATUS/STAGES OF PROCEEDING CRIMINAL CASES CIVIL CASES TOTAL Submitted for Decision 15 8 23 With Pending Incidents Submitted for Resolution 4 3 7 No Further Action/Unacted Upon for Considerable Length of Time 1,229 29 1,258 No Action Taken Since Filing 21 - 21 With Warrant of Arrest/Summons 67 8 75 For Arraignment 72 - 72 For Setting 28 - 28 For Preliminary Conference/Pre-Trial 138 16 154 For Compliance - 6 6 With Pending Motions - 2 2 With Court Order for Compliance 24 - 24 On Trial/For Initial Trial 371 9 380 Suspended Proceedings 1 1 2 TOTAL 1,970 82 2,052
Of the 23 cases submitted for decision, 22 cases, 19 of which were inherited cases, remained undecided despite the lapse of the reglementary period;2 7 cases with pending incidents were still awaiting resolution;3 1,258 cases were not acted upon for a considerable length of time;4 while no action had been taken by the court in 21 cases since their filing therein.5
Reconciliation of the audited records with the court records revealed that 175 criminal cases were not presented to the audit team for examination, while 270 criminal cases were not reported/reflected in the docket inventory for the years 2006 and 2007.6
In a Resolution7 dated April 22, 2008, the Court, acting on the memorandum submitted by OCA, resolved, among others to:
1. DIRECT Hon. Francisco S. Lindo, former Presiding Judge, Metropolitan Trial Court, Branch 55, Malabon City to EXPLAIN in writing within fifteen (15) days from notice why no administrative sanction shall be imposed on him for
1.1 failure to report to this Court, through the Office of the Court Administrator, about the following nineteen (19) inherited cases which were allegedly discovered sometime in 2002 or to decide them considering that these cases were submitted for decision way back in the 80's, to wit: Criminal Case Nos. 525-81 & 525-82, 54839, 634-84, 777-84, 909-84, 974-84, 1025-85, 1023-85, 2122-86, 2223-86, 2256-86 & 2249-87; and Civil Case Nos. 529-86, 621-86, 755-87, 767-87, 774-87 & 819-88;
1.2 failure to decide within the reglementary period the following three (3) cases which were submitted for his decision, to wit: Criminal Case Nos. 360-90 and 361-90; and Civil Case No. 1870-98;
1.3 failure to resolve within the reglementary period the following seven (7) cases with pending incident or matter for his resolution, to wit: Criminal Case Nos. 7305-98, 7818-98, JL00-577 & JL00-578; and Civil Case Nos. JL00-258, JL00-259 & JL00-272;
1.4 failure to act on the one thousand two hundred twenty-nine (1,229) criminal cases and twenty-nine (29) civil cases, as enumerated in Annex "A" of the audit report, despite the lapse of a considerable length of time;
1.5 failure to act on the following twenty-one (21) criminal cases which have not been set in court calendar despite the lapse of a considerable period of time from date of filing, to wit: Criminal Case Nos. JL00-5822 to JL00-5831, JL00-5963 to JL00-5967, JL00-5934, Jl00-7247, JL00-7248, JL00-7571, JL00-7572, JL00-7573; andcralawlibrary
1.6 failure to reflect, in all the Monthly Report of Cases he filed with this Office, the nineteen (19) inherited cases submitted for decision as well as Criminal Case Nos. 360-91 and 361-91 submitted for his decision on October 17, 1994 and Civil Case No. 1870-98 submitted for his decision on August 10, 1999.
2. DIRECT Ms. Edrine T. Borgonia, Court Legal Researcher and Officer-in-Charge, MeTC, Branch 55, Malabon City to
1.1 EXPLAIN within fifteen (15) days from notice why no administrative sanction shall be imposed upon her for
1.1.1 failure to set in the court calendar the following twenty-one (21) criminal cases despite the lapse of considerable period of time, with further directive for her to immediately include them in the court calendar, to wit: Criminal Case Nos. JL00-5822 to JL00-5831, JL00-5963 to JL00-5967, JL00-5934, JL00-7247, JL00-7248, JL00-7571, JL00-7572, JL00-7573;
1.1.2 failure to present to the audit team for examination the following one hundred seventy-five (175) criminal cases:
3621-96 JL00-5214 JL00-6683 JL00-9034 6719-97 JL00-5235 JL00-6817 JL00-9046 7354-98 JL00-5242 JL00-6818 JL00-9081 9830-00 JL00-5249 JL00-6853 JL00-9090 9641-00 JL00-5391 JL00-6869 JL00-9091 8242-99 JL00-5437 JL00-6939 to JL00-9094 8457-99 JL00-5446 JL00-6946 JL00-9101 8458-99 JL00-5461 JL00-7074 JL00-9109 8459-99 JL00-5483 JL00-7711 JL00-9119 8460-99 JL00-5489 JL00-7882 JL00-9138 to 8490-99 JL00-5681 JL00-7910 JL00-9140 JL00-087 JL00-5777 JL00-7946 JL00-9150 JL00-117 JL00-6022 JL00-7947 JL00-9156 JL00-758 JL00-6271 to JL00-7952 JL00-9174 JL00-940 JL00-6278 JL00-8094 JL00-9177 JL00-947 JL00-6336 JL00-8210 JL00-9211 JL00-948 JL00-6337 JL00-8226 JL00-9222 JL00-1079 JL00-6343 JL00-8227 JL00-9238 to JL00-1517 JL00-6360 JL00-8229 JL00-9241 JL00-1666 JL00-6367 JL00-8237 JL00-9247 JL00-2643 JL00-6378 JL00-8287 JL00-9248 JL00-2779 JL00-6490 JL00-8488 JL00-9414 JL00-3058 JL00-6512 JL00-8558 to JL00-9467 JL00-3220 JL00-6521 JL00-8584 JL00-9494 to JL00-3221 JL00-6533 JL00-8776 JL00-9499 JL00-3269 JL00-6564 JL00-8781 JL00-9742 JL00-3564 JL00-6574 JL00-8822 JL00-9755 JL00-3785 JL00-6575 JL00-8862 to JL00-9770 JL00-4088 to JL00-6631 JL00-8867 JL00-9938 JL00-4090 JL00-6670 JL00-9001 JL00-4198 JL00-6674 JL00-9028 JL00-4211 JL00-6698 JL00-9030 1.1.3 failure to include the following cases in the semestral docket inventory for the years 2006 and 2007:
525-81 8199-99 JL00-2584 to JL00-9056 to 525-82 8231-99 JL00-2588 JL00-9061 54839 8298-99 JL00-2778 JL00-9073 634-84 8638-99 JL00-2825 to JL00-9095 777-84 8846-99 JL00-2874 JL00-5822 to 909-84 9001-99 JL00-2892 to JL00-5828 974-84 9002-99 JL00-2917 JL00-9146 1023-85 9182-99 JL00-3109 JL00-9179 1025-85 9287-99 to JL00-3241 JL00-9277 to 2122-86 9295-99 JL00-3322 JL00-9280 2223-86 9395-99 JL00-3446 JL00-9281 to 2256-86 9579-99 JL00-3620 JL00-9304 2249-87 9599-99 JL00-3621 JL00-9370 253-90 9600-99 JL00-3622 JL00-9536 360-91 9697-00 JL00-3860 to JL00-9540 361-91 9739-00 JL00-3869 JL00-9580 402-91 9839-00 to JL00-4328 JL00-9581 1029-94 9845-00 JL00-4685 JL00-9582 1541-94 9986-00 JL00-5246 JL00-9605 2584-95 to 10016-00 JL00-5417 JL00-9632 2587-95 10273-00 JL00-5622 JL00-9709 2661-95 to JL00-275 JL00-5749 JL00-9742 2669-95 JL00-311 JL00-5967 JL00-9886 3998-96 JL00-767 JL00-6677 & JL00-9887 4000-96 JL00-893 to JL00-4821 8102 6639-97 JL00-899 JL00-7133 8242 6847-97 JL00-900 to JL00-7456 8243 6976-98 JL00-904 JL00-7562 6934 7203-98 JL00-1101 JL00-9014 7305-98 JL00-1829 JL00-9015 7426-98 JL00-2020 JL00-9016 7818-98 JL00-2033 1.2 SUBMIT within thirty (30) days from notice a written report, duly noted by the Acting Presiding Judge, on the status of the one hundred seventy-five (175) criminal cases enumerated in Item [2.1.1.2] above;
1.3 IMPLEMENT a systematic records management; andcralawlibrary
1.4 FILE ON TIME the Monthly Report of Cases and the Semestral Docket Inventory of Cases following strictly the prescribed format therefor.8
x x x
In the same Resolution, this Court directed Judge Edward D. Pacis, the designated acting presiding judge in that court,9 to decide within 90 days from receipt of notice the 1910 inherited cases of Judge Lindo and the 411 cases submitted for decision but were left undecided; to resolve the pending incidents in the 712 cases mentioned in paragraph 1.3 of the subject resolution within 90 days; and to act with dispatch on the 1,229 criminal cases and 29 civil cases which have not been acted upon for a considerable length of time.13
In compliance with this Court's Resolution of April 22, 2008, Judge Lindo and Court Legal Researcher and Officer-In-Charge Edrine Borgonia submitted their respective explanations.
In his Explanation14 dated July 1, 2008, Judge Lindo admitted that he inherited the 19 cases mentioned in this Court's Resolution of April 22, 2008 from Branch 56 of the Malabon MeTC. However, he pointed out that even after a thorough inquiry from his court personnel, no one can say for sure when these cases were turned over to their branch; consequently, they were left undecided. He added that since these cases were not included in the monthly report, the same were not referred to him by the OCA. Hence, he does not know what action should be taken thereon.15 He also faults the absence of an updated docket inventory which could have helped him in scheduling his work on priority cases for resolution/decision.16
As to the three other cases mentioned in Paragraph 1.2 of the subject Resolution, Judge Lindo presented a copy of the decisions17 rendered therein which show that said cases have been disposed of, belying the allegation that such cases have not yet been decided.
With regard to the 7 cases alluded to in Paragraph 1.3 of the subject Resolution, he stated that Criminal Case Nos. JL00-577, JL00-578, and 7305-98 were all dismissed. The first two cases were set for preliminary investigation upon motion of the accused, but subsequently dismissed upon the recommendation of the State Prosecutor. Criminal Case No. 7305-98 on the other hand, was dismissed on the ground of prescription of offense. As regards Civil Case Nos. JL00-258, JL00-259, and JL00-272, he clarified that such cases were not resolved by mere oversight. He explained that plaintiff's failure to inform the court that the defendants therein had received a copy of the Motion to Render Summary Judgment filed by the former, prevented the court from acting upon the said cases.18 With regard to Criminal Case No. 7818-98, Judge Lindo reasoned that he was not able to decide the case because the accused has not presented any proof that he furnished the public and private prosecutors a copy of his motion for reconsideration. Also, the accused has not informed the court of the name of his new counsel of record.19
As to Paragraph 1.4 of the subject Resolution, Judge Lindo claimed that appropriate actions were taken on all of the 1,258 cases mentioned in Annex "A" of the subject Resolution as can be seen in the status remark column in Annex "A" itself.20 To further bolster his contention that said cases were sufficiently acted upon, he recounted the action he had taken thereon, viz:
Criminal Case Nos. 14610, 6975-98, 7130-98, 7156-98, 7372-98, 7875-98, 8368-99, 8724-99, JL00-711, JL00-795, JL00-992, JL00-1049, JL00-1078, JL00-1080, JL00-1090, JL00-1097, JL00-1138, JL00-1176 & JL00-1177, JL00-1197, JL00-1226, JL00-1223, JL00-1236, JL00-1294, JL00-1282, JL00-1313 to JL00-1315, JL00-1321, JL00-1535, JL00-1604, JL00-1690, JL00-1695 & JL00-1696, JL00-1800 to JL00-1802, JL00-1872, JL00-1871, JL00-1886, JL00-1942, JL00-1964, JL00-2438, JL00-2458, JL00-2459, JL00-2451, JL00-2483, JL00-2509, JL00-2593 to JL00-259[4], JL00-3018, JL00-3033, JL00-3037, JL00-3061 & JL00-3076, JL00-3080 & JL00-3081, JL00-3099, JL00-3108, JL00-3136, JL00-3135, JL00-3134, JL00-3168, JL00-3259, JL00-3256, JL00-3316 & JL00-3317, JL00-3359, JL00-3392, JL00-4100 to JL00-4101, JL00-4117, JL00-4128, JL00-4155 to JL00-4157, JL00-4171, JL00-4168, JL00-4166, JL00 - 4201, JL00-4286, JL00-4448, JL00-4460, JL00-4803 to JL00-4806, JL00-4530, JL00-1564, JL00-4681, JL00-4795, JL00-4879, JL00-4958, JL00-4926, JL00-4968, JL00-4972, JL00-4999, JL00-5020, JL00-5075, JL00-5552, JL00-5188, JL00-5543 & JL00-5544, JL00-5580 to JL00-5588, JL00-5951 to JL00-5962, JL00-5652, JL00-5680, JL00-5790, JL00-6411, JL00-5917, JL00-6032, JL00-6033, JL00-6089, JL00-5931 to JL00-6496, JL00-6497 to JL00-6506, JL00-6566, JL00-6456, JL00-6489, JL00-6535, JL00-6655, JL00-6918 to JL00-6920, JL00-6870, JL00-7243 & JL00-7244, JL00-6968 to JL00-6970, JL00-6976 to JL00-6977, JL00-6997, JL00-7310 & JL00-7311, JL00-7610 & JL00-7611, JL00-7524 & JL00-7525, JL00-8060, JL00-8100 to JL00-8101, JL00-8145, JL00-8415, JL00-8428 & JL00-8429, JL00-8778, JL00-8732 to JL00-8733, JL00-8796, JL00-8814, JL00-9410 to JL00-9413, JL00-9365, JL00-9515: Archived;
Criminal Case Nos. 7103-98 & 7104-98, 7425-98 to 7427-98, 8204-98, 8579-99, JL00-1051, JL00-1064, JL00-1091, JL00-1098, JL00-1114, JL00-1142, JL00-1153, JL00-1215 & JL00-1216, JL00-1281, JL00-1565, JL00-1811, JL00-1908, JL00-2989, JL00-3384, JL00-3369 to JL00-3371, JL00-3031, JL00-3085, JL00-3306, JL00-3373, JL00-3698 & JL00-3699, JL00-3883, JL00-3984 & JL00-3985, JL00-4187 to JL00-4190, JL00-4347, JL00-4362, JL00-4959 to JL00-4962, JL00-4808 to JL00-4811, JL00-4875, JL00-5131 to JL00-5134, JL00-5537 & JL00-5538, JL00-5669 to JL00-5677, JL00-5000, JL00-5002, JL00-5088 to JL00-5095, JL00-5077, JL00-5207, JL00-5210, JL00-5211, JL00-5213, JL00-5386, JL00-5603, JL00-5615, JL00-5633 & JL00-5634, JL00-5981 to JL00-5983, JL00-5931, JL00-6030, JL00-6086 to JL00-6088, JL00-6097, JL00-6136 to JL00-6138, JL00-6738, JL00-6375, JL00-6548, JL00-6579, JL00-6571, JL00-6584, JL00-6935, JL00-6962, JL00-7060, JL00-7374 to JL00-7387, JL00-7186, JL00-7308, JL00-7370 to JL00-7371, JL00-7463, JL00-7413, JL00-7424 & JL00-7425, JL00-7442, JL00-7444, JL00-7449, JL00-7481, JL00-7502, JL00-7516, JL00-7638, JL00-7671, JL00-7679 to JL00-7680, JL00-7695, JL00-7811, JL00-7873, JL00-7895, JL00-7927, JL00-7928, JL00-8216 & JL00-8217, JL00-8318, JL00-8345, JL00-8348, JL00-8385, JL00-8387, JL00-8448, JL00-8493, JL00-8501, JL00-8594 & JL00-8595, JL00-8601, JL00-8700, JL00-8786 to JL00-8787, JL00-8844, JL00-8883, JL00-8971, JL00-9337, JL00-9338, JL00-9466, and JL00-9500: Accused have standing warrants for their arrest, cases not archived;
Criminal Case Nos. 050-92, 1332-94 to 1335-94, 1439-94, 2050-95 to 2053-95, 7364-98 & 7365-98, JL00-535, JL00-696 to JL00-704, JL00-730, JL00-946, JL00-1038, JL00-2061, JL00-3950 & JL00-3951, JL00-4877, JL00-5163, JL00-5241, JL00-5445, JL00-6124, JL00-6404, JL00-6349, JL00-6352, JL00-7271, JL00-7584, and JL00-9072: Dismissed provisionally or otherwise;
Criminal Case Nos. 8898-99 & 8899-99: Settled amicably;
Criminal Case Nos. JL00-892, JL00-1875, JL00-1890, JL00-2927, JL00-3555, and JL00-8815: Accused were directed to submit their counter-affidavits but failed to comply with the court's order;
Criminal Case No. 8204-98: On April 16, 1999, the public prosecutor asked for ten (10) days to file the necessary pleading;
Criminal Case Nos. JL00-759, JL00-5323, and JL00-7825: Arraignment and Pre-trial set on May 4, 2001, January 28, 2008, and March 28, 2006, respectively;
Criminal Case No. JL00-1465: Accused ordered confined at the National Center for Mental Health. Pre-trial suspended in the meantime;
Criminal Case Nos. JL00-2736 to JL00-2741: Trial in absentia;
Criminal Case No. JL00-3384: Accused out on bail;
Criminal Case Nos. JL00-6022 & JL00-6677, JL00-6111, and JL00-6223: On going trial;
Criminal Case No. JL00-4970: Case referred to mediation;
Criminal Case Nos. JL00-5247 to JL00-5248: Pending motion for consolidation of cases;
Criminal Case No. JL00-5245: Prosecution ordered to file manifestation whether it will pursue prosecution of the case;
Criminal Case No. JL00-5631: Accused arraigned on May 21, 2008;
Criminal Case Nos. JL00-7468 & JL00-7469: Cases were ordered revived on July 5, 2004; to be included in the next raffle of cases;
Criminal Case Nos. JL00-7717, JL00-8961, and JL00-8993 to JL00-8995: Initial trial set on January 6, 2007, September 10, 2007, and June 22, 2007, respectively; cases to be heard by acting presiding judge;
Criminal Case Nos. JL00-7858 & JL00-7859: Set for hearing on January 9, 2008, with threat of dismissal should parties fail to appear;
Criminal Case No. JL00-7935: Denied the affidavit of the witnesses for the accused for being filed out of time;
Criminal Case No. JL00-8057: Continuation of trial set on August 15, 2007; case to be handled by the acting presiding judge;
Civil Case Nos. 1641-96, 1846-98, JL00-398: Dismissed provisionally or otherwise;
Civil Case No. 2022-99: Certiorari proceeding is pending before Branch 74 of Malabon Regional Trial Court;
Civil Case No. JL00-037: Summons was issued; no answer was filed by defendants;
Civil Case Nos. JL00-218, JL00-242, JL00-329, JL00-331, JL00-351, JL00-647, JL00-779, JL00-836, JL00-855, JL00-879, LRC-034-00: Archived;
Civil Case No. JL00-297, JL00-298, and JL00-300: To date, no answer has yet been filed. Plaintiff, on the other hand, refused several times to heed the court's invitation to submit true copies or duplicate original of actionable documents resulting to the non-disposition of the case;
Civil Case No. JL00-725: Plaintiff given five (5) days from receipt of July 19, 2007 Order to prosecute the case. Compliance therewith was not reported to him by reason of his compulsory retirement;
Civil Case No. JL00-873: Plaintiff's Motion for Bill of Particulars is pending resolution;
Civil Case No. JL00-218: Kapisanang Pangkaunlaran ng Kababaihang Potrero v. T. Baeza: No return of summons dated May 30, 2002;
Civil Case No. 508-85: One of the nineteen (19) inherited cases. Not resolved for the reason stated above;
Civil Case No. 1735-97: On appeal before the Regional Trial Court of Malabon;
Civil Case No. JL00-774: Summonses duly served on the defendants. No further action was done by the court due to lack of manifestation by either party in this case.21
Judge Lindo enumerated some 80022 cases whose particulars he could not give. He explained that because said cases had been distributed to the acting presiding judge and two other assisting judges for proper disposition, it was no longer possible for him to verify the status of the said cases. Nevertheless, he contended that the audit report shows what action had been taken therein; hence, he need not elaborate.23
As regards Paragraph 1.5 of the subject Resolution, Judge Lindo disclaimed that the cases referred to therein have neither been acted upon nor set in the court calendar. In fact, he stated, in Criminal Case Nos. JL00-5822 to JL00-5831, JL00-5963 to JL00-5967, JL00-7246 to JL00-7248 the accused therein were directed to appear before the court and file their respective counter-affidavits, except that they did not comply with the court's order. The accused in Criminal Case Nos. JL00-5933 to JL00-5934, on the other hand, has a standing warrant of arrest, while in Criminal Case Nos. JL00-7571 to JL00-7573, a copy of the complaint was served on the accused.24
As regards Paragraph 1.6 of the subject Resolution asking him to explain his failure to reflect the cases mentioned therein in all the Monthly Report of Cases he filed with the OCA, he proffered the same explanations he gave to discount the allegations in Paragraph 1.1 and 1.2 of the same Resolution.25
For her part, Ms. Borgonia, in a Letter26 dated June 12, 2008, explained that the 21 cases adverted to in Paragraph 2.1.1.1 of the subject Resolution could not be included in the court calendar inasmuch as the last order issued by Judge Lindo in 1927 of the said cases was for the accused to file their counter-affidavits, while the trial in Criminal Case Nos. JL00-5933 & JL00-593428 were suspended pending the arrest of the accused therein. According to her, she cannot at her own discretion calendar the said cases at once as she has to wait for the instruction of Judge Lindo as to what the court would deem appropriate or necessary for these cases under the given situation, that is, whether to set the case for hearing or issue warrants against the accused for their non-compliance with his earlier order. These notwithstanding, all these cases have been disposed of after clarificatory hearings were conducted by Judge Pacis.29
In refutation of the allegations in Paragraph 2.1.1.2 of the subject Resolution, Ms. Borgonia attached to her letter photocopies30 of the cover pages and/or front pages of the cases mentioned therein, except for the criminal cases that will be mentioned hereafter. Said cover and front pages show that they were signed and dated by a member of the audit team on the day such cases were examined by the audit team - proof that the same were presented to the latter, contrary to what was claimed.31 She added that only Criminal Case Nos. JL00-9494 to 9499 and JL00-9938 were not presented because said cases have been transferred and raffled to Branch 56.32
As for Criminal Case Nos. JL00-3220, JL00-9755, JL00-8862 to JL00-8867, JL00-9094, JL00-9238 to JL00-9241, JL00-9101, JL00-9090, JL00-9091, JL00-9081, JL00-8781, JL00-8776 and JL00-8488, Ms. Borgonia explained that these cases were already archived or otherwise disposed of either because a compromise agreement had been reached, the accused had been sentenced or the case had been dismissed. It is for these reasons that she no longer presented the cases to the audit team.33
As to Criminal Case Nos. JL00-947 & 948, JL00-3058, JL00-3564, JL00-8558 to JL00-8584, JL00-9770, JL00-7882, JL00-6818, JL00-7074, and JL00-4088 to JL00-4090,34 Ms. Borgonia claimed that they were likewise presented to the audit team although the cover pages do not bear the signature of any member of the team. She claimed that the team only initialed the "cover of the first lower docket number of inter related bundled cases as they were jointly or simultaneously tried and for easy access of the records."
Additionally, Ms. Borgonia admitted not presenting to the audit team Criminal Case Nos. JL00-6939 to JL00-6946, 6719-97, JL00-3221, JL00-7952, JL00-4211, 9641-00, 8457-99 to 8460-99, JL00-7947, JL00-1517, 9830-00, 8490-00, JL00-940, JL00-6631, 7354-98 and JL00-3785. However, she submits that such omission was merely through inadvertence "as these cases were included, attached or otherwise to the other bundled cases already signed or audited by the team."35
To belie the allegation in Paragraph 2.1.1.3 of the subject Resolution that she failed to include the cases mentioned therein in the semestral docket inventory for the years 2006 and 2007, Ms. Borgonia attached as Annexes to her letter the pertinent pages of the said inventory as proof that such cases were accounted for.36 As for the cases not included therein, she explained such omission in this wise:
She presumed that Case Nos. 525-81, 909-84, 2223-86, 361-91, 525-82, 974-84, 2256-86, 54839, 1023-85, 2249-87, 634-84, 1025-85, 253-90, 777-84, 2122-86 and 360-91 were included in the July to December 2007 inventory report inasmuch as they were included in the monthly report of July 2007. While Ms. Borgonia admitted failing to double check the final copy of the inventory report, she begged for indulgence for such lapse by reason of the many tasks that she has to attend to, being simultaneously the court's Court Legal Researcher and Officer-in-Charge.37 ςηαñrοblεš νιr†υαl lαω lιbrαrÿ
The cases that follow were archived in the year 1997, 2004, 2005 or 2007; for that reason, they were no longer included in the inventory report.
2584-95 to 2587-95, 2661-95 to 2669-95, 6639-97, 6847-97, 7203-98, 7426-98, 8199-99, 8231-99, 88[4]6-99, 9182-99, 9579-99, 9599-99, 9600-99, 9697-00, 9739-00, 9839-00 to 9845-00, 9986-00, 10016-00, 10273-00, JL00-893 to 899, JL00-900 to 904, JL00-1829, JL00-2020, JL00-2033, and JL00-2778.38
Aside from the cases that were archived, those that were decided, dismissed, terminated, or suspended were likewise not included in the inventory. These cases are:
3998-96, 4000-96, 7818-98, 8298-99, 9395-99, JL00-275, JL00-311, JL00-2584 to 2588, JL00-2825 to 2874, JL00-2892 to 2917, JL00-3109, JL00-3446, JL00-4328, JL00-4821, 9001-99, 9002-99, JL00-9277 to 9280, and JL00-9281 to 93[04].39
As for Case Nos. 402-91, 1029-94, 1541-94, 7305-98, JL00-3860 to 3869, JL00-5622, JL00-5749, JL00-7133, JL00-767, JL00-4685 and JL00-5417, Ms. Borgonia acknowledged her failure to include said cases in the inventory report, but explained that the omission was not intentional as she "believe(d) in good faith that she has encoded and included all the voluminous cases pending and that the same were all presented to the judicial audit."40
As for Criminal Case Nos. 8102, 8242, 8243 and 6934, she submits that they do not exist in the docket of criminal cases as an official court record; hence, not reflected in the inventory report.41
Finally, in compliance with Paragraph 2.1.2 of the subject Resolution, Ms. Borgonia submitted the status of the 175 criminal cases enumerated in Paragraph 2.1.1.2, duly noted by Judge Pacis, on June 27, 2008.42
Through a Letter43 dated June 18, 2008, Judge Pacis informed this Court of his progress in regard to the cases enumerated in our Resolution of April 22, 2008 which were referred to him for proper disposition. He reported that out of the cases that were not acted upon since 1981, only five (5) are left for decision. Of the cases referred to in Paragraph 3.3.4 of the subject Resolution, 28 civil cases were already decided, while only 116 criminal cases remain pending for trial. For ready reference, he submitted together with his letter a copy of the monthly report bearing the actions he has taken on the cases mentioned in the said paragraph.44
After a careful perusal of the explanations proffered by Judge Lindo and Ms. Borgonia, it is our considered view that both have been remiss in the dispensation of their duties and must be dealt with accordingly.
First off, Judge Lindo miserably failed to justify why the 19 inherited cases were left undecided considering that they were submitted for decision way back in the 80's. Even if it were true that his staff was remiss in preparing the docket inventory resulting to his failure to decide these cases, he cannot hide behind his staff's averred incompetence or negligence to escape responsibility for his own lapses. Judges and branch clerks of court should conduct personally a physical inventory of the pending cases in their courts and examine personally the records of each case at the time of their assumption to office, and every semester thereafter on 30 June and 31 December. Judges ought to know which cases are submitted for decision and they are expected to keep their own record of cases so that they may act on them promptly.45 Proper and efficient court management is the responsibility of the judge. He is the one directly responsible for the proper discharge of his official functions. A judge cannot simply take refuge behind the inefficiency or mismanagement of his court personnel, for the latter are not the guardians of the former's responsibility.46 Taking into account that these cases were discovered sometime in 2000, as admitted by Judge Lindo,47 he should have decided these cases with dispatch. If he had doubts as to what should be done to these cases, he should have asked the OCA for a directive as regards the same. Instead, he chose not to do anything about the matter, and for that, he must be held administratively liable.
A thorough review of the evidence presented by Judge Lindo reveals that he failed to disprove the allegations in Paragraphs 1.2 and 1.3 of our Resolution. His Explanation, no less, stated that Civil Case No. 1870-98 was submitted for decision on August 10, 1999, while a copy of the decision48 he rendered therein and which he furnished us shows that the same was decided only on July 18, 2007, clearly way beyond the 90-day reglementary period. While Judge Lindo tried to persuade us that Criminal Case Nos. 360-90 and 360-91 were already decided by a former judge of that court, suffice it to say that the evidence49 he presented failed to prove his contention, in that, what were presented were mere handwritten excerpts of the alleged decisions. We also do not find meritorious the reasons Judge Lindo gave for failing to resolve Civil Case Nos. JL00-258, JL00-253 and JL00-272 and Criminal Case No. 7818-98.
No less than the Constitution mandates that all cases or matters must be decided or resolved within twenty-four months from date of submission to the Supreme Court, and, unless reduced by the Supreme Court, twelve months for all lower collegiate courts, and three months for all lower courts. In implementing this constitutional mandate, Section 5, Canon 6 of the New Code of Judicial Conduct exhorts in the section on "Competence and Diligence" that judges shall perform all judicial duties, including the delivery of reserved decisions, efficiently, fairly and with reasonable promptness.50 Failure to decide cases within the reglementary period, without strong and justifiable reason, constitutes gross inefficiency warranting the imposition of an administrative sanction on the defaulting judge.51
Furthermore, Judge Lindo wants to impress upon this Court that he has acted upon the cases referred to in our Resolution. His own Explanation, however, belies his contention. As can be gleaned from his compliance, the last action he has taken on a number of cases enumerated in Paragraphs 1.4 and 1.5 of our Resolution dates as far back as the late 90's and the early 2000's. It was only when Judge Pacis took over that such cases were dismissed, archived, or tried. A judge could not be said to have discharged his duties by the mere fact that he had given out one order in a certain case. What is asked of a judge is to continually act on all the cases pending before his court until their final disposition. He cannot just sit in complacency. The summary he gave as to the actions he had taken on the subject cases reveals his propensity for not monitoring the progress of the cases pending before him, thereby failing to act on them appropriately.
Delay in the disposition of cases not only deprives litigants of their right to speedy disposition of their cases, but also tarnishes the image of the judiciary. Procrastination among members of the judiciary in rendering decisions and taking appropriate actions on the cases before them not only causes great injustice to the parties involved but also invites suspicion of ulterior motives on the part of the judge, in addition to the fact that it erodes the faith and confidence of our people in the judiciary, lowers its standards and brings it into disrepute.52
Judge Lindo also failed to justify why he did not include in his monthly report the cases we referred to in our Resolution. Administrative Circular No. 4-2004 specifically enjoins presiding judges to reflect in their monthly report of cases all cases assigned to them for hearing and those submitted to them for decision. Failure to do so warrants the withholding of their salaries, without prejudice to whatever administrative sanctions this Court may impose on them or criminal action which may be filed against them. As the master of his court, Judge Lindo must know the pending cases before his court and which ones are submitted for decision, and thereby reflect the same in his monthly report. It should be emphasized that the responsibility of making physical inventory of cases primarily rests on the presiding judge.53 Thus, he cannot use as an excuse for his non-compliance with the Administrative Circular the absence of an updated docket inventory in his court, or his lack of awareness of when these cases were turned over to his court. This stance all the more shows his incompetence in managing the affairs of his sala. The explanation Judge Lindo gave for not including Criminal Case Nos. 360-90 and 360-91 in his monthly inventory cannot also be given credence for the reason stated earlier.
All told, we find Judge Lindo liable for simple misconduct for his failure to act on and reflect in his monthly report the cases referred to in our Resolution. He is likewise found liable for gross inefficiency for his undue delay in deciding and/or resolving the cases adverted to therein.
Simple misconduct is a transgression of some established rule of action, an unlawful behavior, or negligence committed by a public officer. It is a less serious offense punishable by suspension from office without salary or other benefits for not less than one month nor more than three months or a fine of more than P10,000.00 but not exceeding P20,000.00.54 Undue delay in rendering a decision or order is likewise considered a less serious charge, punishable by the same penalty prescribed for simple misconduct.55
As to Ms. Borgonia, the justification she gave for her failure to schedule in the court calendar the 21 cases we referred to does not persuade us. Branch clerks of court are administrative assistants of presiding judges. Their duty is to assist in the management of the calendar of the court and all other matters not involving the exercise of discretion or judgment of judges. Clerks of court must diligently supervise and manage court dockets and records. While clerks of court are not guardians of a judge's responsibility, they are expected to assist in the speedy disposition of cases.56 As an administrative assistant, it is the duty of Ms. Borgonia, the acting clerk of court, to bring to the attention of the presiding judge cases that necessitate further action from the latter. Judges cannot be expected to memorize the movement of each and every case. It is for this reason that cases need to be calendared for the judge to make the appropriate action that has to be done therein.
While we note that Ms. Borgonia painstakingly explained away her supposed negligence in preparing the case inventory and failure to present to the audit team cases before the subject court for examination, and submitted pertinent proof to give credence to her asseverations, we cannot brush aside the report of the audit team that the records in said court were in disarray, which shows lack of proper recordkeeping.57 Additionally, we gathered that as of audit date, the latest semestral docket inventory of Branch 55 was for the second semester of 2005.58 Its docket inventory for the years 2006 and 2007 was submitted only on February 8, 2008.59
We take as opportune this time to remind Ms. Borgonia, the acting branch clerk of court, to be circumspect in her endeavors. Branch clerks of court must realize that their administrative functions are vital to the prompt and proper administration of justice. They are charged with the efficient recording, filing and management of court records, besides having administrative supervision over court personnel. They play a key role in the complement of the court and cannot be permitted to slacken on their jobs under one pretext or another. They must be assiduous in performing their official duties and in supervising and managing court dockets and records.60 On their shoulders, as much as those of judges, rest the responsibility of closely following development of cases, such that delay in the disposition of cases is kept to a minimum.61
All the foregoing discussion shows Ms. Borgonia's lack of diligence in her administrative functions. Thus, we find her administratively liable for simple neglect of duty.
Simple neglect of duty is defined as the failure to give proper attention to a task expected of an employee resulting from either carelessness or indifference.62 It is a less grave offense punishable by suspension for one month and one day to six months for the first offense.63 However, we deem it appropriate to convert her penalty to the payment of a fine to enable her to continue discharging her duties.64 ςηαñrοblεš νιr†υαl lαω lιbrαrÿ
WHEREFORE, retired Judge Francisco S. Lindo, former Presiding Judge of the Metropolitan Trial Court of Malabon City, Branch 55, is found GUILTY of simple misconduct and undue delay in rendering a decision. He is FINED in the amount of Twenty Thousand Pesos (P20,000.00) in accordance with Section 11, Rule 140 of the Revised Rules of Court, as amended, to be deducted from the One Hundred Thousand Pesos (P100,000.00) we ordered withheld from his retirement benefits pursuant to our Resolution dated April 22, 2008. The Chief of the Financial Management Office, Office of the Court Administrator is DIRECTED to immediately release to retired Judge Francisco S. Lindo the remaining Eighty Thousand Pesos (P80,000.00).
Ms. Edrine T. Borgonia, Court Legal Researcher and Officer-in-Charge of the same court, is found GUILTY of simple neglect of duty and is FINED in the amount equivalent to one (1) month salary. She is sternly WARNED that a repetition of the same or similar offense shall be dealt with more severely. Ms. Borgonia is likewise DIRECTED to immediately implement a systematic records management to aid the court in the proper monitoring of cases, and report to this Court what she has done in this regard, within thirty (30) days from notice.
SO ORDERED.
Endnotes:
* Designated member of the Second Division per Special Order No. 658.
** Designated member of the Second Division per Special Order No. 635.
*** Designated member of the Second Division per Special Order No. 664.
1 Rollo, pp. 1-16.
2 Id. at 3-4.
3 Id. at 5-6.
4 Id. at 6.
5 Id. at 7.
6 Id. at 9-10.
7 Id. at 55-59.
8 Id. at 55-58.
9 Per Administrative Order No. 75-2008.
10 Criminal Case Nos. 525-81 & 525-82, 54839, 634-84, 777-84, 909-84, 974-84, 1025-85, 1023-85, 2122-86, 2223-86, 2256-86 & 2249-87; and Civil Case Nos. 529-86, 621-86, 755-87, 767-87, 774-87 & 819-88.
11 Criminal Case Nos. 360-90 and 361-90; and Civil Case Nos. 1870-98 and JL00-830.
12 Criminal Case Nos. 7305-98, 7818-98, JL00-577 & JL00-578; and Civil Case Nos. JL00-258, JL00-259 & JL00-272.
13 Rollo, p. 58.
14 Id. at 194-266.
15 Id. at 196.
16 Id. at 197.
17 Id. at 277-282. Annexes "6", "7" and "8" (Lindo).
18 Id. at 198-200.
19 Id. at 199.
20 Id. at 200.
21 Id. at 201-253.
22 Id. at 253-264.
23 Id. at 201.
24 Id. at 264-265.
25 Id. at 265-266.
26 Id. at 76-77.
27 Id. at 85-87, 89.
28 Id. at 88.
29 Id. at 77-78, 90-93.
30 Id. at 94-185.
31 Id. at 77.
32 Id. at 290, 313 and 315. (Annexes "L" and "M").
33 Id. at 289, 295-312. (Annexes "A", "B", "C" to "C-2", "D", "E" to "E-2", "F", "G", "H", "I", "J" and "K").
34 Id. at 289.
35 Id. at 290.
36 Id. at 365-418. (Annexes "XX", "YY", "ZZ", "AAA", BBB", "CCC", "DDD", "EEE", "FFF", "GGG', "HHH", "III", "JJJ", "KKK", "LLL", "MMM", "NNN", "OOO", "PPP", "QQQ", "RRR", "SSS", "TTT", "UUU", "VVV", "WWW", "XXX", "YYY", "ZZZ", "AAAA", "BBBB", "CCCC", "DDDD", "EEEE", "FFFF", "GGGG", "HHHH", "IIII", "JJJJ", "KKKK", "LLLL", "MMMM", "NNNN", "OOOO", "PPPP", "QQQQ", "RRRR", "SSSS", "TTTT", "UUUU", "VVVV", "WWWW", "XXXX" and "YYYY").
37 Id. at 290-291.
38 Id. at 291, 316-338. (Annexes "O", "P", "Q", "R", "S", "T", "U", "V", "W", "X", "Y", "Z", "AA", "BB", "CC", "DD", "EE", "FF", "GG", "HH", "II", "JJ", "KK" and "KK1").
39 Id. at 291-292, 339-364. (Annexes "LL" to "LL-3", "MM" to "MM-4", "NN", "OO", "PP", "QQ", "RR" to "RR-1", "SS", "TT", "UU" to "UU-5", "VV", "WW").
40 Id. at 293.
41 Id.
42 Id. at 285-288.
43 Id. at 650-651.
44 Id. at 653-666.
45 Office of the Court Administrator v. Trocino, A.M. No. RTJ-05-1936, May 29, 2007, 523 SCRA 262, 272.
46 Report on the Judicial Audit Conducted in the MTCC-Brs. 1, 2 & 3, Mandaue City, A.M. No. 02-8-188-MTCC, July 17, 2003, 406 SCRA 285, 296.
47 Rollo, p. 7.
48 Id. at 279-282. Annex "8" (Lindo).
49 Annexes "6" and "7" (Lindo).
50 Office of the Court Administrator v. Reyes, A.M. No. RTJ-05-1892, January 24, 2008, 542 SCRA 330, 337.
51 Re: Judicial Audit Conducted in the Regional Trial Court, Branch 6, Tacloban City, A.M. No. RTJ-09-2171, March 17, 2009, p. 8.
52 Report on the Judicial Audit Conducted in the MTCC-Brs. 1, 2 & 3, Mandaue City, supra note 46, at 293-294. See also Re: Report on the Judicial Audit Conducted in the Regional Trial Court, Branches 3, 5, 7, 60 and 61, Baguio City, A.M. No. 02-9-568-RTC, February 11, 2004, 422 SCRA 408, 416.
53 Re: Cases Left Undecided by Retired Judge Antonio E. Arbis, RTC Branch 48, Bacolod City, A.M. No. 99-1-01-RTC, January 20, 2003, 395 SCRA 398, 402.
54 China Banking Corporation v. Janolo, Jr., A.M. No. RTJ-07-2035, June 12, 2008, 554 SCRA 295, 302.
55 Rules of Court, Rule 140.
SEC. 9. Less Serious Charges. − Less serious charges include:
1. Undue delay in rendering a decision or order, or in transmitting the records of a case;
2. Frequent and unjustified absences without leave or habitual tardiness;
3. Unauthorized practice of law;
4. Violation of Supreme Court rules, directives, and circulars;
5. Receiving additional or double compensation unless specifically authorized by law;
6. Untruthful statements in the certificate of service; and
7. Simple Misconduct.
x x x
SEC. 11. Sanctions. − A. If the respondent is guilty of a serious charge, any of the following sanctions may be imposed:
1. Dismissal from the service, forfeiture of all or part of the benefits as the Court may determine, and disqualification from reinstatement or appointment to any public office, including government-owned or controlled corporations. Provided, however, That the forfeiture of benefits shall in no case include accrued leave credits;
2. Suspension from office without salary and other benefits for more than three (3) but not exceeding six (6) months; or
3. A fine of more than
P20,000.00 but not exceedingP40,000.00.B. If the respondent is guilty of a less serious charge, any of the following sanctions shall be imposed:
1. Suspension from office without salary and other benefits for not less than one (1) nor more than three (3) months; or
2. A fine of more than
P10,000.00 but not exceedingP20,000.00.C. If the respondent is guilty of a light charge, any of the following sanctions shall be imposed:
1. A fine of not less than
P1,000.00 but not exceedingP10,000.00; and/or2. Censure;
3. Reprimand;
4. Admonition with warning.
56 Bernaldez v. Avelino, A.M. No. MTJ-07-1672, July 9, 2007, 527 SCRA 11, 21-22.
57 Rollo, p. 7.
58 Id. at 8.
59 Id.
60 Re: Report on the Judicial Audit Conducted in RTC, Br. 27, Naga City, A.M. No. 96-11-402-RTC, August 21, 1997, 278 SCRA 8, 16-17.
61 See Re: Report on the Judicial Audit Conducted at the Municipal Trial Court in Cities (Branch 1), Surigao City, A.M. No. P-04-1835, January 11, 2005, 448 SCRA 13, 23.
62 Sesbreño v. Gako, Jr., A.M. No. RTJ-08-2144, November 3, 2008, p. 5; Becina v. Vivero, A.M. No. P-04-1797, March 25, 2004, 426 SCRA 261, 264.
63 Uniform Rules on Administrative Cases in the Civil Service, Section 52 (B) (1).
64 Sesbreño, v. Gako, Jr., supra at 7; Tiu v. Dela Cruz, A.M. No. P-06-2288, June 15, 2007, 524 SCRA 630, 640.
